A/V Requirements for Dewitt Jones

Technical Requirements
for
Dewitt Jones' Presentations

How the show runs

Mr. Jones comes onto the stage lit by a full stage wash (if available). He speaks to the audience for ten to fifteen minutes. He then asks that the lights to be dimmed. The house lights are turned off completely and the light at the podium is dimmed to a glow.

Mr. Jones gets the cue device from the podium and stands beside the podium while showing the Power Point presentation. The only lights in the room during the presentation should be the podium light and the projector. All other lights (set lights etc.) should be completely turned off, just like a movie theater.

At the end of the Power Point presentation, Mr. Jones will raise his hands and say, "Thank you very much!". The stage wash will come up again and he will move to the center of the stage to take a bow. Depending on what is next in the program, the house lights may come up as well.

Digital Presentations

Mr. Jones will use a Power Point show with his presentations. There is no video in the presentation, just slides with dissolves between them (random vertical bars). The Power Point shows are between 13MB and 29MB depending on the presentation.

  Mr. Jones prefers NOT to have a lap top computer on the podium. He will send a CD to you with his Power Point program before the program date. Please load this on to your computer and make sure everything is working perfectly. Dewitt will confer with you to confirm this several days before the play date.

  Have a cue light on the podium so that Mr. Jones can signal you to change from one image to the next (If the device actually changes the image, then make sure you can override it should anything go wrong).

Projection

  Mr. Jones is a former National Geographic photographer. The images in his presentation are full tonal range photographs and require the best projection equipment available for maximum impact.

  1. An LCD projector with minimum native resolution of XGA (1024 X 768). Additionally, the projector should have the capability of individual adjustment of the red, green and blue outputs, brightness and contrast. This may sound quite specific, but in the last 6 months projectors with these capabilities have become more common than not.

  2. Projector brightness (Lumens rating) should be appropriate for the combination of screen size and audience size.

Screen

  1. All of the slides in Dewitt's presentation fit the horizontal format.

  2. Mr. Jones requests the largest rectangular screen that will fit comfortably in both the room and the client's budget. The larger the screen, the greater the impact of the photographs.

  3. Important! The screen should be placed high enough above the floor of the room so that the audience can view the entire image. At several points in the presentation there is information on the bottom edge of the screen that is very important to the presentation.

  4. Please let Mr. Jones know before the presentation if the performance will be front or rear screen projection

  5. If the audience is larger than 900, client should consider using two screens. Please call Mr. Jones to consult on the audio visual requirements for audiences larger than 900.

Sound

  1. Mr. Jones requests a wireless lavalier microphone, unless the sound quality is significantly better with a wireless hand-held mike. There should also be a back up mike on the podium.

Staging

  1. Glass of water (no ice) on the podium.

  2. Stage or risers. Mr. Jones requests that the podium be raised above the general level of seating to assure the best possible visibility. Further, additional staging should be provided as Mr. Jones prefers to deliver most of his presentation in front (or to one side) of the podium.

Lighting

  1. Many smaller conference rooms have fixed lighting that is not always conducive for visibility, much less dramatic effect.

  2. If the budget is available, supplemental lighting should be provided for both the stage area and the podium. The general stage wash should be on a separate dimmer so it can be completely turned out during the presentation.

  3. The lighting in the rest on the room should be checked before Mr. Jones' arrival. Make sure that the room can be completely darkened. If there are any "work lights' or ' safety lights' (beside exit signs), arrangements should be made to have them turned off. If there are any exit light near or behind the screen, arrangements should be made to have them dimmed or partially covered during the presentation.

The darker the room, the better the quality of the slides. If the room can not be fully darkened, please let Mr. Jones know before the presentation

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